Why is it Recommended to Hire the Best Event Management Company?

Professional event companies in India have abundant experience and expertise that will benefit you more by having them to organize your next event. Once hired, you can be sure of exceed your expectation!

The top 10 event management companies in India are exceptionally knowledgeable. They know the right questions to ask, what is needs to be done and how long it will take. Since they are well-organized, they complete tasks within deadlines and without blowing your budget. When you give the event planners the responsibility to handle your events, you are left with enough time to interact with your guests without any stress about executing details of your event. The ideal event manager is the one who offers the best within your budget and with their flawless coordination and execution that will ensure absolute time management. Thinking how can they do that? It's simple really. They are well-acquainted with everyone involved in the event management industry.

A responsible event organizer puts in excellent creativity and vision about every event they work on. They are meant to be involved in both large-scale conferences and small workshops and are known to change trends in the world of event management. They have the expertise in ensuring audience engagement with their mind-blowing ideas.

The best part about hiring an event management company is that they take in account every aspect of the event. All you need to tell them is what you’re expecting for the event to look like and what effect will its success or failure bring to you. Whether it's in terms of budget management, number of quality leads generated, audience engagement or the event cost savings, an event manager handles it all. No matter how smooth the event went, if your guests are not happy, there’s a possibility the event could’ve been better. This is how an ideal event management company gives their best shot. Customer satisfaction on the both ends is their top priority.

The above are the few points why it is recommended to hire an event management company.

Services Offered by Event Planners

Conception and Event Planning Services

Every event management agency can help come up with an idea, even if a client doesn't really know what she wants. Planners tend to spend most of their time communicating with clients to figure out what the clients want and need. They also offer suggestions and may run with a specific idea, planning every last detail of the event, including the date, time, location, budget, entertainment, food and favors of the event.

Location Scouting

The event venues are available offer suggestions that match a client's needs and there are times when finding the right location requires the planner to do a good research and find something new. It’s more likely that the event planners may already know most of the available venues. It is also possible that the client is totally unaware of the unusual event location that the planner has never used and so it is a part of the planner’s job to make sure the client is guided well. Even if the planner already knows about a specific venue, he may need to visit the venue, just to make sure it can accommodate the events, be it media events or corporate ones.

Day of Event Coordination

The job of an event planner is to ensure that everything is in place and the vendors show up on time. She should have the logistics of the day worked out ahead of time. No matter what problem pops up, the event planner comes up with a solution and makes sure all the vendors work together and there is enough time and space to set up an ideal event.

Follow-Up Activities

The event planning services may continue even after the event is over and all the guests have left Many event planners handle follow-up activities for clients. This might include making sure that all vendors get paid on time. He might also handle things such as returning rented items or sending out thank-you messages to those involved.

Why are Event Management Companies Hired?

Event management comprises planning, organizing and executing various events like weddings, corporate meetings, fundraisers, sporting events, fashion shows and much more. Event planning companies believe in team efforts and although have someone in charge, there is an understanding that true magic can’t be created without everyone working at a high standard. There is also a large creative element since event management thrives on creating innovative and memorable audio-visual displays and entertainment options. Following are the benefits of hiring an event management company –

Smooth Execution

Event management companies have a sense of all the ins, outs ups, and downs that come with putting big moments together. The best planners are armed with excellent backbone plans. Just because something can go wrong doesn’t mean it has to diminish the evening.

Saving Time and Money

Event companies have a number of contacts and direct links with suppliers, performers, technicians and more to organize excellent MICE events. These contacts play a major role in the effective management of the program. This allows them to get better deals on what you need and to do so in less time.

Creative Ideas

Event management companies thrive on creativity. Interacting and socializing allows you to brainstorm more freely, think more broadly, and learn not only what can be possible but the precise way it can be carried out. When you’re able to pour out creative concepts and turn them into real, magical moments end up becoming more remarkable.

Best Technology Usage

Event management comprise some brilliant spectacular panoramas from wide screen displays, or innovative set and stage design in order to execute the best possible result. And when you’re working with a planning company, it gives you easy access to their entire technology for any tiny vision that can be brought to life.

How to Find the Best Event Planner?

Determine Your Objective

Before you get on the process of finding the best business planner, you need to figure out the objectives of your business event, the budget of your event and your reason for hiring an external management team. Your aim to be in the position to communicate the broad outline of the event and its most important goals could be an ideal reason to find the best event planner. Once your objectives are clear, a few clear ideas about the theme and the message you want to convey will surely begin to emerge.

Find Your Event Planner

Whether it’s a social event or a leadership conference, the rules of hiring an event planner remain the same. You want to hire someone who has expertise in creating your type of event. You can find your event planner through the word of mouth, be it an anniversary party, breakfast business meeting, weekend retreat or any other type of event.

Interview Applicants

Event planners are always eager to hear about your events and prep up with their ideas of how the event would look like. Provide an ideal brief to them and focus on how they play around with their expertise in the initial round of interviews. Once you narrow down your selection to one, the event planner must be able to share a detailed plan for the event with you. They should be able to come up with creative ideas and strike off ideas that don't work.

Set a Planning Budget

If you are desiring a champagne event on a beer budget, there might be a little disappointment for you. Your event planner has the expertise in making the most of your budget, but you may have to take your vision down to earth a bit. Coordinating with the planner is the best way to work around it. While you’re spending on all the other things, don’t forget the fee you’re going to be charged by the event planner. The fees of an event planner vary widely, depending from one planner to another.

So, when choosing an event organizer, above the step you must take care of, no matter what.

Top Management Companies in Mumbai

Mumbai is flourishing with some excellent professional event planners, who have the expertise in organizing events and planning it in the most precise ways that fall right in your budget. Let’s have a looking the top event management companies in Mumbai –

WIZCRAFT

If you are a fan of the IIFA awards, you must surely know about Wizcraft flagship events – one of India’s most reputed brand activation and entertainment management companies. They are definitely the trend setters in the event industry. This event company has multiple high profile events up their sleeves and they are doing better every year to prove their creativity not just in India but globally.

TAFCON

Tafcon organizes conferences, exhibitions and trade shows like Coal beneficiation, IME, Travel tourism and hospitality expo and other government events. TAFCON has showcased brilliance in event organizing skills in their conferences.

PERCEPT

Comprising media, communications and entertainment, Percept has the expertise in organizing one of the coolest EDM event in India – Sunburn! They are behind organizing the Britannica Filmfare Awards South 2015 as well and has won many awards for their events and intellectual properties.

CINEYUG

Cineyug has given us some excellent commercial movie production – Damini, Raja Hindustani and many others. They have also organized live concerts, arena event and large scale award functions – Stardust and Zee Cine Awards in 2013.

70 EMG

Seventy entertainment management group is known to be one of the largest festival organizers with the brilliance in planning, managing and organizing different kinds of events. They produce festivals like Kala Ghoda Arts Festival, Goa Fest and the Nokia IndiaFest.

Procam Running

If you are a marathon runner, you must be familiar with Procam Running already. They organize marathons all over Iindia like Standard Chartered Mumbai Marathon, Airtel Delhi Half Marathon, TCS Bangalore (World 10k) and more.  They have executed brilliance with their dedicated running club called Endurunz club which gives them sparkling recognition.

Showtime Group

Showtime Group is one of the best event management companies that takes the responsibilities for brands and creates an experience out of all that they have. They are proud winners of awards like WOW, PINNACLE, EEMAX and GALA in last 5 years. Raising their bar, Showtime Group has spread their experience wide in conferences, road shows, product launches, sports, signature events, television and many more with names like BMW, TAJ, Infosys, Louis Vuitton, Google.

WOW Events

With an amazing experience in product launches, WOW events has found stunning success for G five, Hitachi I clean, Jaypee Cement, Orient fans and Ultratech premium cement launches. They have played a major role in organizing some very special events like HT city campus fashionista, The Anoushka Shankar Project and Max Bupa champions league and many others.

There are many other great event management companies, if you are looking for the best event management companies in Mumbai. Do a good research and then make the decision.

Role of an Event Organizer

Every event management project needs absolutely precise planning and detailing. And, event organisers have the expertise in doing this job in the excellent possible ways. Let’s see what is the role of an event organiser. In simple words, it’s the person who is in charge of an event from beginning to end. Whether it’s an individual or team, they make sure the plan is outlined in microscopic detail, that every last element is in place. Also, they ensure everything happens as planned and the event turns out to be a big success – on time and on budget.

A good event organiser will start by getting to know you and then taking the time to understand the importance of the event. An initial meeting is a great starting point to cover these bases and to go through more of the fine detailing. They also offer specific requirements like location, budget and lots of other stuff that will be uncovered only through meticulous questioning. A good event organiser proposed multiple ideas that meet your specific objectives and a plan to achieve those ideas within your budget.

Every event organiser focused majorly on things like health and safety requirements, progress meetings and supplier briefings. Plus, all your delegates will know exactly where they are meant to be and when. On the D-Day, a good event organiser will arrive before everybody to make sure everything is in place. They will have final briefings with all those involved. They will supervise the smooth running of the entire event and silently deal with the small issues that may come up during the event. They will ensure that after your guests have departed that the client is happy, that everything is cleared and that the venue and all the other people involved in the day are thanked.

Benefits of Hiring Event Management Companies

Lately, the idea of hiring an event management agency is trending, thanks to the efficiency and excellence in the services they provide. This has eventually boosted the demand for event planning companies. These companies have teams that have members, trained to organize any kind of event, no matter how many people are involved. They play a major role in the entire process, management wise, and make the event a big success. Organizing an event is not just about preparing a guest list and inviting people, it includes everything, from taking care of the venue to lights to sounds to food to theme and everything in between. There are few things you can do yourself, but the things that you cannot do without these planners are the ones you need to hire the best event companies in India for.

One of the most important benefits of checking out different event planning companies is that with other organizing responsibilities, they also take care of the other event promotional activities, be it media events or any other corporate events. When hiring an event planning company, you should also make sure that their fees are affordable, and that their services are ticking the blocks of everything you need to make your event a big success. Once you have hired a company, they will help you with all the organizing and planning of the event, no matter how big or small you you’re your event to be.

Planning an event needs ideal supervision and you need to make sure that it is done in the right manner. Thus, it is important to choose that right event planning company as a good host and the event will be an ideal match for a big success. If you want the event to be remembered by everyone for years, make sure you get the best out of the event management company and benefit the most from their expertise.

Role of an Event Planning Company

Event planning companies, the name itself is suggestive of the work it does. People often misunderstand that event planners won't respect their ideas and needs. But that's not a true story. Event managers often consider the important demands and needs of their hosts and work to provide him/her with all the facilities in the allotted budget. Thus, the host’s job is only to look into the progress of the work, thereby reducing his stress. The event management companies are experience and skilled to manage and organize the whole event smoothly. They play a major role in helping people who find it a burden to organize a party. They often manage to bring out the best in the allotted price using their creativity. The event planners even handle petty jobs like lighting, decoration, catering etc.

How to choose an event management company?

The best way out to search for an event management company is the "internet", but the host should take care of all the little and big things about the company and whether their offices exist or not. They can avail help from their friends and the people they’ve previously worked with. Ask for quotes for all of the MICE services offered by the event management company as it is one way to go through their packages and analyze which one is better than the other.

Getting the best out from the event management companies is one of the important tasks of the manager and to do that you must look into all the facilities and prospects the company claims to provide. You must make sure you check the venue, catering facility, lightening arrangements etc. for your satisfaction and to be on a safer side. It is smarter to avoid trusting a company with a bad track record or complain list as it may be one of the risks you don’t want to take. Thus, the role of an event planning company plays an ideal part in making your event a success.