Is Corporate Event Management Important for Businesses?

In the changing world of corporate event management, there are a number of businesses that can readily be found to meet the demands of the organizations who need professional help. With a budget that can be large or small, every management organization is loaded with the experts who have the capability to provide the best management solutions for a very tight niche. This is specially for those who have the apt resources to put together the biggest corporate events with just enough finance to match their needs. However, budgets are not the only thing that matter; finding a provider for corporate events who has the ability to deliver the functions on time and in the exact required form needs a great team with expertise – the one that has the experience and organizational skills to meet all the clients’ requirements.

Whilst there are corporate event management services that ensure great planning, overlaying their experience in the field, there are good event management teams that are have their major focus on getting the best event delivery possible. Also, the client comes first and achieving the outcomes they expect must be the priority, no matter what. Once this is clear and their satisfaction is identified as the top priority, the best event managers have only one goal in their minds. These event managers have to always be technically savvy, thanks to the new innovative ideas coming along as thick and fast. It’s important to be very up to date and on-point with everything that’s trending in the market. Creating an excellent level of performance and liaison with clients in corporate event management is one of the most important things for all the top 10 event management companies in India in order to be successful and thrive.

Small Business Event Marketing

We all know how events are the best way to get prospects to visit your store for the first time, build upon existing relationships with customers and vendors, grow existing lines of revenue, rally and motivate workforce and volunteers, expand branding and grow online presence and position, all this while also having a wonderful time. These events are mostly community oriented and are the main sources of bringing people together and creating a buzz in the market.

There are three major areas of an event: brand marketing events, event management and event planning. Working together is one the most important parts of making an event amazingly successful; it also takes a handful of coordination. Small businesses are known to do a lot with little encouragement and direction and can really go far with a wee bit of help from someone in the event industry. Small businesses and organizations are flexible and can have a simple, low cost event marketing schedule effectively coordinated with other ongoing planning function of management.

Teaming any event with current expenditures sure creates extensive public awareness. Nowadays, promotions are paired with an opportunity to experience a business or product in order to benefit the customers and encourage them to participate. The power of small business event marketing is extremely understated and thus, they are known to have been left behind in the race of success. To exist in the market, it is always important to give customers a reason to experience a small business. As a small business owner, you must have fun while enjoying all the firsts and if you’re hosting an event, it is always important to cherish the perks while also being open to learning new things, no matter how easy or difficult, new or old they are. Event marketing is something you must always opt for in the most creatively impressive ways.

Your Event Needs an Expert Event Manager

Nowadays, MICE events are one of the most important ways for the businesses to engage socially with other competitors in the market. This is one of the major reasons why it is extremely important for your business event to have a professional touch, no matter how big or small it is. Every event management company has a trained team who would be well versed on a wide range of brands. They have an amazing passion for events and that is evaluated thoroughly along with their skills, insightful thinking, brand knowledge and technical expertise, based ideally on holistic concepts delivery plans and schedules.

Event managers are trained on facilitating clients with absolutely perfect event management skills that will leave you out of all the stress of planning and implementing and preparing meticulously and adhering to deadlines. Most event managers have been successful, thanks to their sense uniqueness in creating, developing and executing projects. There are many event managers who have tie-ups with vendors, providing décor, food and technology. Thus, the clients can be offered fabrication that is recent along with the perfect state-of-the-art technology including video, audio, lighting and special effects. Business events also include all the arrangements of a leadership conference, meetings and other official requirements.

Every event management project is known to be a crucial milestone for the life cycle of a brand. With a focused team providing bespoke solutions, you’re sure to get results that are the best outcome of excellent experiences and unmatched sense of creativity. While managing events, event management companies are also trained to engineer events, representing various industries. They have leveraged their successes which in turn has proven to be extremely beneficial for their clients and partners. Planning is an extremely crucial part of setting up the entire event, which is why it is important to do it right. Thus, the best way to do it right is by hiring an event management company as your event needs an expert touch.

Essential Qualities of An Event Manager

Event running companies are capable of earning good reputation for themselves in the market, especially when they deliver the most cost-effective functions that are not only visually appealing but also interactive enough for the owners to know more about their business. Let’s have a look at some of the most important qualities essential to be a good event manager –

Organizational ability

One of the most important qualities of an event management agency is organizational ability. They must have their major focus of planning their organizational strategy according to their client’s demands. With excellent focus and dedication towards their work, event managers can be among the top management companies.

Eye for detail

Event planners must have an eye for detail so that they could work in anti-clockwise direction – from what to achieve to where to start from to eventually achieving the set goal.

Decision-making

Perfecting the decision-making skill is an ideal part of event management. A decision is to be taken in the very nick of time and an event manager is trained to execute the most unplanned campaigns as smoothly as possible.

Innovative approach

Creating something new and different is important because event planners are ought to experiment with their projects. Instantly shifting from plan A to plan B is also something that needs to be done in the most creative ways. Innovation helps you grow better.

Flexibility

Another trait of one of the top 10 event management companies in India is that they should be flexible with their plans and situations. This also demands keeping oneself prepared for shifting from one situation to another just in time and with the same amount of energy and enthusiasm.

With absolute commitment, an event organizer must also ensure an ideal fusion of creative content and level-headed production to their clients.

Event Planning Companies – Why Hire Them?

Event planning companies have started gaining a lot of fame over the past few years, thanks to their well-trained employees that have the expertise in organizing any kind of event. They have the ability to take care of the entire event, making it successful. If you think preparing a guest list and inviting them is enough to organize an event, you are not there yet. There’s a lot more to an event than just that. From venue to lights to sounds to food to theme and more, there are few things you need to leave up to the event management professionals who know the ideal way of doing it.

Looking for the best event management companies in India? You are sure to come across a number of companies established there, all of which trying to wow you with the uniqueness, chic and sophistication in their approach. Finding the right planners is not at all time consuming and you can browse through an entire website within minutes. Checking out different event planning companies is beneficial as you come to know which one is providing how many services and in what budget. This way you can make a decision that will benefit your business. Also, you should make sure that their fees are affordable and worthy considering the services they are offering.

Choosing the right event planning company plays a major role in helping you get the desired results; all you need to do is be a good host. The event is sure to be a huge success when everything is done in an ideally successful way. If you want your event to be talked about for years, hire the best event management company and get access to the most effective services. If you think they’re not worth it, think again, because they are.

Choosing the Best Event Manager for your Events

Different events require a different kind of detailed planning and organizational management. Every corporate event entails preparations on a large scale, and this makes it important to hire people who specialize in this type of production. This is usually given the term of an event manager, who is qualified in these types of gatherings. Plus, event management companies have the necessary staff and resources to make sure that everything falls in place on time on the D-Day.

When you are dealing with an event manager, you must first be clear on everything that you aim at achieving as a result of the event. It’s also a good idea to discuss the amount that you are willing to spend in hosting the event. This will help the planners get an idea about what materials to use and how much amount to allot to food, drinks, and rentals. An excellent event organizer has a way to work around with minimal funding while ensuring absolute success.

One of the other things to look for in an event manager is the number of staff that would be required to handle the event. Some event planners have an entire team to come up with excellent ideas, while many others have a couple of people to help them with the preparations. No matter how big or small the team is, it is important to note the time span that would be taken to set up the entire event.

The best event management companies or event manager must consult you about every stage of the planning process. This is ideal to assure you that your opinion is valued and that the event will be just the way you expected it to be. Before you choose an event planner, keep in mind that it is your event and the one you’re hiring should have the absolute ability to pull off an event according to your preferences and ideas.

Promote your Business with an Event Management Agency

Nowadays, there is a lot of struggle going on between business organizations, which is why the need for more advanced marketing campaigns is increasing day by day. There is not one company that wouldn’t want to participate in the run. This also helps you in reaching out to a wider group of viewers within a short span of time. All it takes from an event management agency is a good campaign that will assist the customers to know about the products and services that they offer and the various strategies on which the promotions are going to be based on.

Why to hire the services of a Marketing Agency?

Advertising has lately gained significant importance in almost every business. If a campaign is not carried out properly, there are chances of a decrease in the sales. Thus, many companies spend a large part of their finances in hiring advertising specialists that have a very good and impressive experience in arranging the advertising of their industry. If your business is hosting an event, it will surely be difficult for you to arrange it in the most professional ways. You won’t as much when it comes to knowing what is to be done and how to go ahead with it. Plus, the lack of time and expertise could be a huge take away. Thus, since multicity events have a long list of requirements, it is extremely important for businesses to hire an event management agency with excellent expertise in setting up the perfect event for you. These event planning companies conduct effective marketing campaigns to attract maximum crowd and make your business stand out in the market in the most impressive ways. To be specific, event management companies will set up a design and layout, according to which they will be going about on the entire event, making it a huge success.

Role of an Event Management Company

The best event management companies are made of people that do all the work of organizing and planning an event in the most professional ways. It sure is one whole bunch of responsibilities when it comes to handling the minutest details that an event requires to be an ideal hit. Thanks to the skilled professionals, event planning companies offer the best service at your footstep, keeping your budget in mind. Event companies are never too specific about planning or organizing an event, Planners organize weddings, exhibitions, conferences, galas and birthday parties in the most unique and creative ways. Thanks to the growing and progressing events, event organizers are starting to take over the market with their perfection and skills.

What is the role of an event management company?

Reduce Stress: People are often under this misconception that event planners won't respect their ideas and needs. But that's not a true story. Event planners keep all the demands and needs in mind while providing all the facilities in the allotted budget. Thus, when there’s a professional taking care of all the activities of the event, the host just has to supervise the progress of the work, which reduces their stress and gives them enough time to enjoy the event.

Accurate planning and management: Event management companies come with experience and skilled workers who know how to manage and organize the whole event smoothly. They efficiently organize a party while also bringing out the best in the allotted price using their creativity in all the MICE events.

Handling all small and big jobs: Event planners also take care of the petty jobs like lighting, decoration and catering. Their innovative ideas make a simple place look like a wonderland. Adding to the list, these event management companies take all the efforts to match the feel of the whole event by choosing the right venue for the event.

How to Organize a Successful Business Event?

All the top event management companies in Mumbai have an event checklist for planning or organizing a successful business event. Event planning comes with a bunch of requirements, including focusing on minute details that need to be expedited properly for all the other things to function properly. Small or big, an event checklist takes your systematically through the event and makes the functioning easier for the planners. Most of the times, business events are the most important networking opportunities for business leaders, sales people and marketing managers to meet and work out solutions to various challenges that they are facing. It can also be an opportunity to help seal deals and to strengthen business ties. Therefore, when organizing a business event, you need to really pay attention to every detail.

The checklist of an event must include all of the elements needed to pull-off the desired theme, no matter how quirky or creative or funny the theme is. Apart from this, you sure will need to make sure that there is proper catering, a good venue, music and door prizes and gift bags. If speeches will be made, then you will have to make sure that there is a good sound system in place so that everyone will be able to hear what is being said. If there will be a presentation of some sort, then the proper screens and audio/visual equipment will have to be in place. To make sure that you do not forget any element of the event, you should create an event checklist on which you can write down everything you need to do. The most successful event planners are the ones who have their checklist on their mind while going about all the tasks of organizing and having everything under control. A backup is also an ideal must-have.

Promote your Business with an Event Management Agency

Business organizations are facing a lot of struggle in the current times and with the increasing level of competition, and large marketing strategies on the go, the need for advanced marketing campaigns is boosting with every passing day. Every business is making a considerate effort to be a part of the run and reach out to a wider group of audience within a short span of time. This is when the event management companies step into the picture with various strategies that help promote your business in the most creatively unique ways.

Why to hire the services of a Marketing Agency?

There are many businesses that cannot organize an event on their own, owing to the fact that they are not aware of what’s trending in the event management market and what is it that their target audience wants to see. Plus, the lack of time and lack of expertise are two of the major reasons that stop you from going forward with an advertising campaign. Thus, here is the need of the top event management companies in Mumbai that have the expertise in the particular area. They know exactly how to pull together the most perfect event for you and your guests. These event planners have a detailed knowledge about how and where you can promote your industry. Once you hire an event management company, it will be their job to reach out to a wider audience and tell them what your business is all about. They will let the world know about your brand in the most strategic ways within the specified time. In short, they will prepare a design and layout according to which they will carry out their work.

Therefore, in any way we can say that the services of an event management company play a major role in helping you achieve your desired results while bringing out the best for you. These agencies also have a way to engage more and more human senses and building a connect between everyone who’s a part of the event.

How to Find the Best Event Planners for your Project?

Getting hooked to one of the best event management companies is the first and the trickiest steps for someone who wants their event to be huge success and be remembered by everyone who attends it. Meanwhile, it is also important to make sure that no major incident or disruption ruins it. Today, there are a number of event management companies pitching and claiming to offer the best services, which makes it difficult to pick the best one and understand what each one has in their plate for you. If you’re seeking the best team for your upcoming event, let’s know the steps you should follow –

Understand Your Needs

The first thing all the top 10 event management companies in India do is evaluate the company’s requirements. List down the things you expect from the event planners. Instead of describing your event in detail, you could only tell them what type of event you want to host and who are the people you’re targeting.

What Services do They Offer?

When choosing the best event management company, try to understand their role in the event and know what all the planners will need from you. If you’re thinking of setting up a tent or any type of temporary structure for an outside event, understand how they can make a deal out of it, including the audio visual services, catering, accommodation and transportation.

Who Exactly Will I be Working with?

While hiring an event company, make sure you know exactly who you will be working with during the event. No matter how professional the company may be, there are times when people don’t get along. But, when it comes to setting up an event, it is important to ensure the host and the planners are on the same page in all the points.

Finding a good event management company is an ideal part of hosting the best event possible. Thus, above the few steps that will help you find the best event planners and make your vision materialize.

Corporate Event Organizers - Best Entertainers

Nowadays, hiring an event organizer is becoming a thing for all the businesses, seeking validation from the many people from outside the business. Companies book corporate event organizers to get the best out of the money they’re investing in setting up the entire event. Huge amount of time and money can be saved by simply hiring the professional organizers on making an event successful and entertainment. Sometimes, people have no clue whom to call in order to get hold of the best entertainers, artists and performers, who know the drill of ensuring people are interested in the events and everything that’s a part of it.

Every event management companies near you caters a lot of important details, including client negotiation, management of the bands and managers and bands themselves to get the suitable entertainers, be it music or comedy or some other field. Ensuring that the event guarantees a lot of fun while also sticking to the desired theme and expectations. They also arrange celebrity entertainment that will make your guests want to be a part of the entire event. Another benefit of hiring corporate event organizers is that they have the ability to read audiences. With a sum of experience, that know how to figure out crowds in order to offer what they’re expecting.

Hiring corporate event organizers plays a major role in organizing events abroad and being satisfied with all the management services offers with keeping in mind all the outdoor festivals or fairs, all the those bring in more and more profit. Since the event planners have connections with top-notch artists and can negotiate well, it helps better in promoting an event in the most ways and encourage encourage early ticket sales while also increasing demand for the event tickets.

How to Start your Own Event Management Company?

Lately, event management is starting to turn into an industry that is growing dynamically, thanks to the trending live entertainment shows, corporate events, exhibitions, carnivals and festivals. The best event management companies have the most to contribute in the making of the most successful events. This industry started with the multinationals that poured into the 80s’ global market. The industry started with the multinationals poured into the global market in the late 80s. Industry segments like music, sports, culture, fashion shows and cultural gatherings are some of the major fundamental drivers in the event management sector.

Events are powerful tools for businesses who want to market, advertise, promote and communicate about their products and services. It is known to be one of the most effective marketing strategies that attracts the maximum number of crowd to learning more about the business. There are many companies that look forward to hosting a good event with the help of a good event management agency that has the expertise in executing the best brand impression with the best brand building tools.

As the event management is growing, so is the people wanting to get into this industry. If you want to start your own event management company, you must know that these companies need people who specialize in planning, visualization, creativity and effective venue management. To be a part of this industry, you should be skilful, talented and creative in organizing and executing all kind of private or public event. Setting up an event management business needs business resources, equipment and excellent laborious workforce. So, to start your own firm, you need people who would want to be a part of your organization and help you promote your business with extreme dedication. Analytical thinking, creativity, good communication skills and many other skills are ideal for those who wish to come up with something so tricky and amazing. Event planning needs extreme level of techniques and talent. So, if you got it, go for it!

How to Start your Own Event Management Company?

Lately, event management is starting to turn into an industry that is growing dynamically, thanks to the trending live entertainment shows, corporate events, exhibitions, carnivals and festivals. The best event management companies have the most to contribute in the making of the most successful events. This industry started with the multinationals that poured into the 80s’ global market. The industry started with the multinationals poured into the global market in the late 80s. Industry segments like music, sports, culture, fashion shows and cultural gatherings are some of the major fundamental drivers in the event management sector.

Events are powerful tools for businesses who want to market, advertise, promote and communicate about their products and services. It is known to be one of the most effective marketing strategies that attracts the maximum number of crowd to learning more about the business. There are many companies that look forward to hosting a good event with the help of a good event management agency that has the expertise in executing the best brand impression with the best brand building tools.

As the event management is growing, so is the people wanting to get into this industry. If you want to start your own event management company, you must know that these companies need people who specialize in planning, visualization, creativity and effective venue management. To be a part of this industry, you should be skilful, talented and creative in organizing and executing all kind of private or public event. Setting up an event management business needs business resources, equipment and excellent laborious workforce. So, to start your own firm, you need people who would want to be a part of your organization and help you promote your business with extreme dedication. Analytical thinking, creativity, good communication skills and many other skills are ideal for those who wish to come up with something so tricky and amazing. Event planning needs extreme level of techniques and talent. So, if you got it, go for it!

Event Management Company - Make a Career

Event management is all about planning function of management of an event that will stay on the minds of people for a very long time. Entertainment is starting to gain extreme importance, which has simultaneously led to the popularity of event management as a career. If you’re keen on learning more about this exciting career, know that event management is no more a field that is less talked about. It is a full-fledged industry. Small, medium and large businesses compete with each other to make their event a big success and absolutely unforgettable for all the people attending it. People are fascinated about theme parties, lights and sound shows and musical nights. This is the major reason why business owners choose to leave no stones unturned in hiring the top event planners. If your budget is sky touching, hire the best one who has the ability to execute excellence in putting together an event that is a huge success. The best event management companies know the exact drill in ensuring nothing goes wrong.

Good event management companies are important as they never forget the safety aspect of the event, including every risk like fire, rain and power cuts while also taking an insurance cover for the same. They have a backup plan for all the unexpected situations and know how to tackle different types of failures. Just as the economies start to open and the incomes are rising, there seems to be a bright future for the business. The business employees and other entertainment world tend to organize events at regular intervals. So, a career in event management is undeniably a success as the demand for event planners is increasing with time. Managing events is an excellent way to develop a career in an industry which is considered to be on the edge of its development.

Why Do You Need Corporate Event Managers?

Are you planning to host a corporate event? Would you be planning it yourself or hire the professional corporate event management services to make your event an absolute success? We know you feel that just like you did earlier, organizing an event wouldn’t take much efforts and is a doable job, be it a get-together with friends and family or a leadership conference with your colleagues. But, take a pause because it’s not the same.

A corporate event is a very formal affair, unlike get-togethers and meetings. Any small mistake in this event could cost you dearly and leave aa mark on your professional image. There are multiple advantages of hiring a corporate event manager; they not only come with a number of assets, skills and services to offer but also benefit us with many economic advantages that only come with experience and expertise.

Following are some reasons why you need an event manager –

·         Corporate event managers add value to your corporate events. They are expert professionals with excellent ability to execute, successfully, their strategic plans and the passionate vision of the client.

·         Corporate event managers undertake all the coordination of goods and services with their experience and knowledge they’ve gained over years of working. They try to work with their clients’ vision in mind. This vision includes – location, registration, food service, entertainment, engaging games, AU and VD support, decoration, gifts, security, transportation, parking arrangements and everything else that would be needed to make the event a big success.

·         Corporate Event Managers are trained to plan and coordinate the efforts of multiple people, directly and indirectly involved in organizing your corporate event with zero disturbance.

Corporate event managers offer services to ensure you enjoy your event to the fullest without having to keep an eye on everything bit of the organizing part. Thus, for any event, it is extremely important to hire corporate event managers.

Manage Your Events With Professionals

Organizing an event has become a thing for almost all the businesses, big or small, as it helps them to build an image of their brand and interact with people from other businesses about what their brand is all about. The process of event management is very interactive and extremely associative in natures. However, executing the plans smoothly is a tough task and needs immense caution. For this, there are a number of events that are professionals in organizing and managing these events. These planners cater their services to a wide range of wide range of industries, keeping in mind their preferences, target audience and budget.

There is a wide range of services offered by the best event management companies and they include the planning services, road shows, laser shows, award functions hosting etc. They take care of all the catering, designing and decorating of the events. They also take care of exhibition management where they showcase new and fresh Brands & Products for creating huge awareness about the psychology of the business. The experience of an event organizer in handling different types of Event Planning, Management, Production, Promotion Activities, Exhibitions and Group Events is what live with and what is important when it comes to performing or executing a full-fledged event. Every event management company plays a major role in conducting outdoor advertising for brands and their products and services. Also, they put in some innovative ideas & professional skills to set up a successful and impressive outdoor advertising. In addition, all the event management companies near you use various methodologies and make things just as perfect as expected out of them. They also offer personalized and customized event management solutions that add an edge to the unparalleled attention to details that come with excellence and unmatched efficiency.

Why is it Recommended to Hire the Best Event Management Company?

Professional event companies in India have abundant experience and expertise that will benefit you more by having them to organize your next event. Once hired, you can be sure of exceed your expectation!

The top 10 event management companies in India are exceptionally knowledgeable. They know the right questions to ask, what is needs to be done and how long it will take. Since they are well-organized, they complete tasks within deadlines and without blowing your budget. When you give the event planners the responsibility to handle your events, you are left with enough time to interact with your guests without any stress about executing details of your event. The ideal event manager is the one who offers the best within your budget and with their flawless coordination and execution that will ensure absolute time management. Thinking how can they do that? It's simple really. They are well-acquainted with everyone involved in the event management industry.

A responsible event organizer puts in excellent creativity and vision about every event they work on. They are meant to be involved in both large-scale conferences and small workshops and are known to change trends in the world of event management. They have the expertise in ensuring audience engagement with their mind-blowing ideas.

The best part about hiring an event management company is that they take in account every aspect of the event. All you need to tell them is what you’re expecting for the event to look like and what effect will its success or failure bring to you. Whether it's in terms of budget management, number of quality leads generated, audience engagement or the event cost savings, an event manager handles it all. No matter how smooth the event went, if your guests are not happy, there’s a possibility the event could’ve been better. This is how an ideal event management company gives their best shot. Customer satisfaction on the both ends is their top priority.

The above are the few points why it is recommended to hire an event management company.

Services Offered by Event Planners

Conception and Event Planning Services

Every event management agency can help come up with an idea, even if a client doesn't really know what she wants. Planners tend to spend most of their time communicating with clients to figure out what the clients want and need. They also offer suggestions and may run with a specific idea, planning every last detail of the event, including the date, time, location, budget, entertainment, food and favors of the event.

Location Scouting

The event venues are available offer suggestions that match a client's needs and there are times when finding the right location requires the planner to do a good research and find something new. It’s more likely that the event planners may already know most of the available venues. It is also possible that the client is totally unaware of the unusual event location that the planner has never used and so it is a part of the planner’s job to make sure the client is guided well. Even if the planner already knows about a specific venue, he may need to visit the venue, just to make sure it can accommodate the events, be it media events or corporate ones.

Day of Event Coordination

The job of an event planner is to ensure that everything is in place and the vendors show up on time. She should have the logistics of the day worked out ahead of time. No matter what problem pops up, the event planner comes up with a solution and makes sure all the vendors work together and there is enough time and space to set up an ideal event.

Follow-Up Activities

The event planning services may continue even after the event is over and all the guests have left Many event planners handle follow-up activities for clients. This might include making sure that all vendors get paid on time. He might also handle things such as returning rented items or sending out thank-you messages to those involved.

Why are Event Management Companies Hired?

Event management comprises planning, organizing and executing various events like weddings, corporate meetings, fundraisers, sporting events, fashion shows and much more. Event planning companies believe in team efforts and although have someone in charge, there is an understanding that true magic can’t be created without everyone working at a high standard. There is also a large creative element since event management thrives on creating innovative and memorable audio-visual displays and entertainment options. Following are the benefits of hiring an event management company –

Smooth Execution

Event management companies have a sense of all the ins, outs ups, and downs that come with putting big moments together. The best planners are armed with excellent backbone plans. Just because something can go wrong doesn’t mean it has to diminish the evening.

Saving Time and Money

Event companies have a number of contacts and direct links with suppliers, performers, technicians and more to organize excellent MICE events. These contacts play a major role in the effective management of the program. This allows them to get better deals on what you need and to do so in less time.

Creative Ideas

Event management companies thrive on creativity. Interacting and socializing allows you to brainstorm more freely, think more broadly, and learn not only what can be possible but the precise way it can be carried out. When you’re able to pour out creative concepts and turn them into real, magical moments end up becoming more remarkable.

Best Technology Usage

Event management comprise some brilliant spectacular panoramas from wide screen displays, or innovative set and stage design in order to execute the best possible result. And when you’re working with a planning company, it gives you easy access to their entire technology for any tiny vision that can be brought to life.

How to Find the Best Event Planner?

Determine Your Objective

Before you get on the process of finding the best business planner, you need to figure out the objectives of your business event, the budget of your event and your reason for hiring an external management team. Your aim to be in the position to communicate the broad outline of the event and its most important goals could be an ideal reason to find the best event planner. Once your objectives are clear, a few clear ideas about the theme and the message you want to convey will surely begin to emerge.

Find Your Event Planner

Whether it’s a social event or a leadership conference, the rules of hiring an event planner remain the same. You want to hire someone who has expertise in creating your type of event. You can find your event planner through the word of mouth, be it an anniversary party, breakfast business meeting, weekend retreat or any other type of event.

Interview Applicants

Event planners are always eager to hear about your events and prep up with their ideas of how the event would look like. Provide an ideal brief to them and focus on how they play around with their expertise in the initial round of interviews. Once you narrow down your selection to one, the event planner must be able to share a detailed plan for the event with you. They should be able to come up with creative ideas and strike off ideas that don't work.

Set a Planning Budget

If you are desiring a champagne event on a beer budget, there might be a little disappointment for you. Your event planner has the expertise in making the most of your budget, but you may have to take your vision down to earth a bit. Coordinating with the planner is the best way to work around it. While you’re spending on all the other things, don’t forget the fee you’re going to be charged by the event planner. The fees of an event planner vary widely, depending from one planner to another.

So, when choosing an event organizer, above the step you must take care of, no matter what.

Top Management Companies in Mumbai

Mumbai is flourishing with some excellent professional event planners, who have the expertise in organizing events and planning it in the most precise ways that fall right in your budget. Let’s have a looking the top event management companies in Mumbai –

WIZCRAFT

If you are a fan of the IIFA awards, you must surely know about Wizcraft flagship events – one of India’s most reputed brand activation and entertainment management companies. They are definitely the trend setters in the event industry. This event company has multiple high profile events up their sleeves and they are doing better every year to prove their creativity not just in India but globally.

TAFCON

Tafcon organizes conferences, exhibitions and trade shows like Coal beneficiation, IME, Travel tourism and hospitality expo and other government events. TAFCON has showcased brilliance in event organizing skills in their conferences.

PERCEPT

Comprising media, communications and entertainment, Percept has the expertise in organizing one of the coolest EDM event in India – Sunburn! They are behind organizing the Britannica Filmfare Awards South 2015 as well and has won many awards for their events and intellectual properties.

CINEYUG

Cineyug has given us some excellent commercial movie production – Damini, Raja Hindustani and many others. They have also organized live concerts, arena event and large scale award functions – Stardust and Zee Cine Awards in 2013.

70 EMG

Seventy entertainment management group is known to be one of the largest festival organizers with the brilliance in planning, managing and organizing different kinds of events. They produce festivals like Kala Ghoda Arts Festival, Goa Fest and the Nokia IndiaFest.

Procam Running

If you are a marathon runner, you must be familiar with Procam Running already. They organize marathons all over Iindia like Standard Chartered Mumbai Marathon, Airtel Delhi Half Marathon, TCS Bangalore (World 10k) and more.  They have executed brilliance with their dedicated running club called Endurunz club which gives them sparkling recognition.

Showtime Group

Showtime Group is one of the best event management companies that takes the responsibilities for brands and creates an experience out of all that they have. They are proud winners of awards like WOW, PINNACLE, EEMAX and GALA in last 5 years. Raising their bar, Showtime Group has spread their experience wide in conferences, road shows, product launches, sports, signature events, television and many more with names like BMW, TAJ, Infosys, Louis Vuitton, Google.

WOW Events

With an amazing experience in product launches, WOW events has found stunning success for G five, Hitachi I clean, Jaypee Cement, Orient fans and Ultratech premium cement launches. They have played a major role in organizing some very special events like HT city campus fashionista, The Anoushka Shankar Project and Max Bupa champions league and many others.

There are many other great event management companies, if you are looking for the best event management companies in Mumbai. Do a good research and then make the decision.

Role of an Event Organizer

Every event management project needs absolutely precise planning and detailing. And, event organisers have the expertise in doing this job in the excellent possible ways. Let’s see what is the role of an event organiser. In simple words, it’s the person who is in charge of an event from beginning to end. Whether it’s an individual or team, they make sure the plan is outlined in microscopic detail, that every last element is in place. Also, they ensure everything happens as planned and the event turns out to be a big success – on time and on budget.

A good event organiser will start by getting to know you and then taking the time to understand the importance of the event. An initial meeting is a great starting point to cover these bases and to go through more of the fine detailing. They also offer specific requirements like location, budget and lots of other stuff that will be uncovered only through meticulous questioning. A good event organiser proposed multiple ideas that meet your specific objectives and a plan to achieve those ideas within your budget.

Every event organiser focused majorly on things like health and safety requirements, progress meetings and supplier briefings. Plus, all your delegates will know exactly where they are meant to be and when. On the D-Day, a good event organiser will arrive before everybody to make sure everything is in place. They will have final briefings with all those involved. They will supervise the smooth running of the entire event and silently deal with the small issues that may come up during the event. They will ensure that after your guests have departed that the client is happy, that everything is cleared and that the venue and all the other people involved in the day are thanked.

Benefits of Hiring Event Management Companies

Lately, the idea of hiring an event management agency is trending, thanks to the efficiency and excellence in the services they provide. This has eventually boosted the demand for event planning companies. These companies have teams that have members, trained to organize any kind of event, no matter how many people are involved. They play a major role in the entire process, management wise, and make the event a big success. Organizing an event is not just about preparing a guest list and inviting people, it includes everything, from taking care of the venue to lights to sounds to food to theme and everything in between. There are few things you can do yourself, but the things that you cannot do without these planners are the ones you need to hire the best event companies in India for.

One of the most important benefits of checking out different event planning companies is that with other organizing responsibilities, they also take care of the other event promotional activities, be it media events or any other corporate events. When hiring an event planning company, you should also make sure that their fees are affordable, and that their services are ticking the blocks of everything you need to make your event a big success. Once you have hired a company, they will help you with all the organizing and planning of the event, no matter how big or small you you’re your event to be.

Planning an event needs ideal supervision and you need to make sure that it is done in the right manner. Thus, it is important to choose that right event planning company as a good host and the event will be an ideal match for a big success. If you want the event to be remembered by everyone for years, make sure you get the best out of the event management company and benefit the most from their expertise.

Role of an Event Planning Company

Event planning companies, the name itself is suggestive of the work it does. People often misunderstand that event planners won't respect their ideas and needs. But that's not a true story. Event managers often consider the important demands and needs of their hosts and work to provide him/her with all the facilities in the allotted budget. Thus, the host’s job is only to look into the progress of the work, thereby reducing his stress. The event management companies are experience and skilled to manage and organize the whole event smoothly. They play a major role in helping people who find it a burden to organize a party. They often manage to bring out the best in the allotted price using their creativity. The event planners even handle petty jobs like lighting, decoration, catering etc.

How to choose an event management company?

The best way out to search for an event management company is the "internet", but the host should take care of all the little and big things about the company and whether their offices exist or not. They can avail help from their friends and the people they’ve previously worked with. Ask for quotes for all of the MICE services offered by the event management company as it is one way to go through their packages and analyze which one is better than the other.

Getting the best out from the event management companies is one of the important tasks of the manager and to do that you must look into all the facilities and prospects the company claims to provide. You must make sure you check the venue, catering facility, lightening arrangements etc. for your satisfaction and to be on a safer side. It is smarter to avoid trusting a company with a bad track record or complain list as it may be one of the risks you don’t want to take. Thus, the role of an event planning company plays an ideal part in making your event a success.

MICE And The Event Management Industry

The word ‘MICE’ might scare the hell out of some people but it is of great importance for people from the event management industry. For event management industry, MICE is an acronym for Meetings, Incentives, Conferences, and Exhibitions. However, for event management companies to do well in MICE, it is crucial to identify possible barriers to the MICE growth, forecasting estimated future demand for MICE venues, and also highlighting every drawback with current venues.

In order to plan for MICE, event management companies require specific planning to finalise the venue, transportations, accommodations, and support services. Evidently, one of the most vital aspects of planning MICE is the venue. For a venue to do good business, consider the existing capacity of the venue, estimate its future demand, and determining the pros and cons of the venue.

After the venue, 2^nd most important thing to consider is transport which includes ground as well as air transport. The main trouble faced in planning for air transport is insufficient airline timetables. Apart from transport, even accommodation is an essential criterion. It is preferable that accommodations for MICE are close to MICE venues. If it is a mega event, it will require years of planning.

Support services like shopping, entertainment, catering, and others are a constraint for the event management industry and they need to be meticulously planned to get the maximum benefit from MICE. The event management industry must quickly develop corporate event management services which help event management companies to develop as MICE destination.

In conclusion, 2019 is the ideal year for event management companies to develop MICE-specific planning skills in order to gain maximum benefit from the boom estimated in MICE. As far as India is concerned, event management companies are smartly cashing in the booming event management industry. Now, it’s a race to become a specialist in planning MICE.

Planning - The Most Basic Function of Managing an Event

As event companies continue to grow in numbers in India, it becomes all the more important for each one of them to have a detailed understanding of not just the planning function of management but also the other 4 functions. 5 basic functions of management. In order to economically and effectively plan an event, learning about the basic functions of management is imperative for event companies across India. These functions include planning, organising, staffing, directing, and controlling.

Let’s get a brief of the most basic function of event management which is called ‘Planning’.

With planning, event companies try to optimise resource utilisation. Planning also involves finalising the mission statements and overall objectives as per the client’s brief which help in achieving set goals. With a strategy I place now, event companies devise suitable policies which must be in alignment with the strategy. In short, planning ensures brings synergy in the decision making process. Even micro-level coordination like facilitating and arranging for technical specifications, finalising artists, and much more comes under the planning function of management. In addition, deciding on soft issues such as whether the show should be ticketed, non-ticketed, partially or fully sponsored also falls under planning. Also, hospitality quality, hosts’ dress code, deciding the food and beverage menu, etc. is also a part of the planning function.

One cannot deny the impact brand marketing has which is useful in promoting a brand’s products and services uniquely. With brand marketing, event companies can link your values, identity, and personality by communicating to the audience in a particular manner.

In conclusion, for every event company to be successful in its pursuit of achieving excellence, it is important to be good at the planning function of management. Other 4 functions of management gradually follow the planning functions as they are equally crucial to manage an event, party or festival effectively.

What An Event Management Agency Can Expect In The Near Future Of India?

Every Event management agency works on the core principle of combining concepts of conventional project management with modern technological innovation. Only with continuous upgradation and uniqueness will an event management agency be able to achieve great success over time. India is one of the few countries with many new industries coming up, which means a proportional rise in the number of events being organised by corporates. In short, the event management sector is on the rise and only the best event management companies will be able to get to organise the large-scale events. Even public events and private parties are being organised by event management agencies nowadays. The speculation is that the event management industry may cross the 10,000-crore mark in the financial year 2021.

The type of events conducted in India is broadly classified into 5 categories namely exhibitions, entertainment, social, corporate, and educational events. As we all know, the highest revenue is gained from wedding planning. With parents spending their life’s savings into their child’s marriage, it becomes all the more important for more expert wedding planners. It is expected that the wedding industry will soon be reaching new peaks in the near future. Even for corporate events, birthday parties, and business meetings, the expenditures are pretty high as everyone is looking for grand and thematic events.

As far as marketing is concerned, events comprise of either direct or indirect marketing. For example, to launch a product, an event management agency can help with advertising the brand or product and also help indirectly to bridge the gap between consumers and brands.

Long story short, the future seems eventful and bright for the event management industry. By hosting events, every client feels content by achieving reputation from the guests. It is the responsibility of event agencies to constantly deliver personalised and high standard events. Needless to say, more the guest gets involved, better is the success of an event.

5 Common Types of Business Events

Every event management agency aspires to organise big and popular corporate business events to join the league of the top event management agencies of India. It is a matter of great pride for any event management agency to execute a corporate event of a big corporate house. Wondering which types of corporate events are commonly organised in India? Let’s clear this doubt by going through 5 most common types of corporate events which are organised in India.

1.      Leadership conferences and seminars: While seminars are a one-off event which lasts for only a few hours, conferences often have multiple sessions and are usually organised at hotels.

2.      Appreciation events: These events are organised annually by corporates to appreciate the efforts of employees for their dedication, focus, and consistency at work. Sometimes, such events are also organised to appreciate clients for their continuous belief. For such corporate events, the list of possible venues includes suites at hotels, open ground, tickets to a music festival or a cricket match, etc.

3.      Team-building events: One of the most fun-filled corporate event management services is to organise a team-building event. These events are quite instrumental in not only building the camaraderie between employees in the workplace but also boosts employee confidence. Both of these help in achieving overall work satisfaction for employees. Such events are better organised outdoor and there are many event management agencies which specialise in team-building events.

4.      Trade shows: One of the most extensive corporate events which require meticulous planning by event management companies. Event planning involves negotiating for advertising, booth space, promotion, and opportunities to speak for corporate leaders to connect with the audience.

5.      Product Launch events: From internal meetings to big stage launch parties, product launch events can be anything. Such events are organised with the intention of creating a buzz around the release of a product among the media and customers.

While there are many other types of corporate events, these 5 are the most common corporate events which are organised in India.

Services by Hansa Events

Hansa Events is one of the most illustrious event management companies in India to organise events right from the production stage until the very end. It aspires to create an experience that is nothing short of absolutely fabulous and doesn’t leave any stone unturned to create an event that is phenomenal in every aspect. With a keen eye for detail, a subtle sense of perfection, and meticulous curation, Hansa Events organises events that are customised based on your brand’s taste, target audience, and occasion.

Hansa Events is known to be one of the top event management companies in India to have tied up with prestigious brands and icons to manage and organise large-scale events. It has organised some of the biggest award functions in the country, like the IAA Olive Crown Awards, the CNBC Business Leadership Awards, the IAA India Awards, the IAA Leadership Awards, the CNBC Healthcare Awards, and the CAIRN Cafe Awards. Hansa has also organised launch parties for a plethora of renowned brands. Some of the best of these include the Rowdy Rathor Trailer Launch, the Suzuki Hayabusa and Intruder Launch, the Vodafone 4G Launch, the ETA General Launch, the Bosch Washing Machine Global Launch, and the Bosch Mixer Grinder Launch.

Unlike other event companies in India, Hansa Events caters to a large and varied audience and doesn’t limit itself to just large-scale events. It has organised national conferences like the Zee5 Skyfire Press Conference, the MAERSK GSC Leadership Conference, and important conferences that raise awareness too, like the International Conference on Women Trafficking, the Bancon Banking Conference, and the Vodafone Management Conference. Hansa has also organised influencer meet-and-greets and has been associated with brands like Nikon, Vodafone, Michelin, Zee, Google, TATA, Karix, Reliance, and more.